THE BOARD OF
COUNTY COMMISSIONERS
DURHAM, NORTH
CAROLINA
Monday, August 23, 2004
AGENDA
7:00 P.M. Regular Session
1. Opening
of Regular Session?Pledge of Allegiance
5 min.
2. Agenda
Adjustments 5 min.
3. Minutes
5 min.
a.
June
7, 2004 Worksession
b. June 15, 2004 Budget Worksession
c. August 9, 2004 Regular Session
4. Resolution
Honoring the Life of Dr. Charles DeWitt Watts
5 min.
County Manager?s Recommendation: Approve the resolution and forward
a copy to the family of Dr. Charles DeWitt Watts.
5. Sheriff?s
Office?Recognition of the 24th Basic Law Enforcement Training
Academy Cadets
5 min.
6. Sheriff?s
Office?Recognition of Outstanding
State and National Awards
for Deputy William K. Dodson
5 min.
Deputy William K. Dodson of the
Durham County Sheriff?s Office was recently presented the 2004 Thrasher Award
at the National Gang Crime Research Center?2004 Gang Specialist Training
Program in Chicago, Illinois. The
Thrasher Award is named in honor of Frederic Milton Thrasher, the 1927 author
of the classic study of Chicago
gangs, who generated the first social scientific analysis of gangs. The Thrasher Award recognizes outstanding
contributions in research, scholarship, service, and accomplishments in dealing
with the gang problem.
Deputy Dodson was also presented the
2004 North Carolina School Resource Officer of the Year Award at the Annual
North Carolina Association of School Resource Officers (NCASRO) Conference in
July 2004. Deputy Dodson was recognized
for his work with the schools to ensure a safe learning environment and his
implementation of several gang awareness programs including TARGETS, PLAGUE,
and CHANGE. The officer must be
nominated by the principal of the school in which he works. Nominations are then reviewed by the school staff,
as well as NCASRO members.
7. Proclamation??Healthy North
Carolina Month" in Durham
County
The Board is requested to recognize
NC Health Month in Durham
County by the
presentation of a proclamation.
Several events are planned during the week.
County Manager?s
Recommendation: The
Manager recommends that the Board approve the requested proclamation and
recognize September as ?Healthy North Carolina Month" in Durham County.
8. Resolution Supporting ?Amendment One"
5 min.
The North Carolina Association of
County Commissioners is requesting that local governments and business
organizations support a constitutional amendment to authorize self financing
bonds as an opportunity to enhance economic development efforts. Self financing bonds will afford local government
one more important tool to compete for new jobs. North
Carolina is currently one of only two states without
self-financing bonds. A resolution has
been prepared in support of Amendment One, a constitutional amendment which
will be on the November 2 ballot.
County Manager?s
Recommendation:
Approve the resolution and forward copies to Ron Aycock, Executive Director of
the North Carolina Association of County Commissioners, and Margaret Webb of North Carolinians for Jobs & Progress, a group
spearheading the statewide Amendment One Marketing Campaign.
9. Consent
Agenda 20
min.
a. Property
Tax Releases and Refunds?Fiscal Year 2004-05 (accept the property report for
July 2004 and authorize the Tax Assessor to adjust the tax records as
outlined);
b. Remount/Refurbish Two EMS
Ambulances (award the $99,198 contract to Southeastern Specialty Vehicles Inc.);
c. Federal Farmland Grant Cooperative Agreement
for Russell Farm Conservation Easements (approve the Agreement between Durham
County and the United States by and through the Commodity Credit Corporation
for receipt of $251,000 towards permanent farmland conservation easements, and
authorize the County Manager to execute the Agreement);
i. Liability Claims and Subrogation Recovery
for FY 03-04 (receive and include the payments in the minutes); and
10. Public
Hearing to Permanently Close East and West Institute Drive (SC04-04)
10
min.
To approve the rezoning request on a
75.88-acre site located east of Junction Road, bound by the intersection of
Dodson and Belmont Roads to the west and Woodland Park Road to the east. PIN 0841-02-78-8940, 0841-02-88-0563,
0841-02-88-0643; 0841-07-58-7440 (partial), 0841-07-59-7390 (partial), 0841-07-69-6448
(partial). Request: R-20, R-8; F/J-B to R-10(D), R-8(D), RM-8(D); F/J-B
A plan amendment request for the Northeast Durham Small Area Plan, for a
portion of the site from Employment Center to Low Density Residential, was
heard by the Board of Commissioners on August 9, 2004. A development plan is submitted as part of
the rezoning request, proposing 273 dwelling units (231 single-family units
within a cluster development and 42 multi-family units). Committed elements have been offered as part
of the plan. Staff recommends approval
based upon consistency with the small area plan, conditioned upon approval of
the plan amendment. The Zoning Committee
of the Durham Planning Commission conducted a public hearing on July 21, 2004
and recommended approval with a vote of 4-2.
The public hearing for this request
was advertised on August 6 and 13, 2004 in the Durham Herald-Sun.
Resource Person(s): Frank M. Duke, AICP, Planning
Director
12. Public Hearing?Rezoning?Van Drive Lot A
(Case P04-30)
10
min.
To approve the rezoning request of a
0.88-acre parcel located at 607 Van Drive at the southeast corner of Van Drive
and Chickasaw Road. PIN 0850-02-78-1792.
Request: RD (Rural District) to R-20
(Residential 20 District)
The proposal is consistent with the Southeast Durham Small Area Plan. No development plan is submitted as part of
the request. Staff recommends approval
based upon consistency with the small area plan and compatibility with the
surrounding area. The Zoning Committee
of the Durham Planning Commission conducted a public hearing on July 13, 2004
and recommended approval with a vote of 6-0.
The public hearing for this request
was advertised on August 6 and 13, 2004 in the Durham Herald-Sun.
Resource Person(s): Frank M. Duke, AICP, Planning
Director
13. Public Hearing?Rezoning?Van Drive Lot B
(Case P04-31)
10
min.
To approve the rezoning request of a
0.695-acre parcel located at 611 Van Drive, between Chickasaw and Gus Roads. PIN 0850-02-78-1487.
Request: RD (Rural District) to R-20
(Residential 20 District)
The proposal is consistent with the Southeast Durham Small Area Plan. No development plan is submitted as part of
the request. Staff recommends approval
based upon consistency with the small area plan and compatibility with the
surrounding area. The Zoning Committee
of the Durham Planning Commission conducted a public hearing on July 13, 2004
and recommended approval with a vote of 6-0.
The public hearing for this request
was advertised on August 6 and 13, 2004 in the DurhamHerald-Sun.
Resource Person(s): Frank M. Duke, AICP, Planning
Director
14. Major Site Plan?Rosemart (Case D03-468)
RL Horvath Associates Inc., on behalf of Watkins Development Company, has submitted a major site plan for revisions
to an existing 4,532-square-foot convenience store with gasoline sales to add
one automatic bay car wash and a drive-up window restaurant on two parcels with
a total of 1.13 acres, including a landscape variation to uphold a buffer reduction
to 12.5 feet with a six-foot-high solid wood fence along the northern boundary
of the Syed property. The proposed
project will be located on the southeastern corner of the intersection of
Sherron Road and NC 98. (PINs
0861-03-10-2245 & 3321; County Atlas Page 71, Block A-3). A traffic impact analysis was not required
for this site.
Resource Person(s): Frank M. Duke, AICP, City-County Planning Director
County Manager?s Recommendation: The Manager?s recommendation is
that the Board approve the site plan.
15. Approval
of Construction Contract for the Durham County North & East Regional Branch
Libraries?Project No: DC073-48/50 & DC077-50; Bid No: IFB 04-037
25
min.
The Board is requested to authorize
the County Manager to enter into a contract with
C. T. Wilson Construction Co. Inc. for $7,878,440 for the construction of two
new Regional Branch Library Buildings to be located in North and East Durham
(Base Bid plus Alternates NA 1-4, NH-1, EA 1-4 & EH-1) and to execute any
other related contracts including change orders, if necessary, not to exceed
the project budget of $8,482,362. The
East Branch Library is to be located on Highway 98 east of Nichols Farm Road;
the North Branch Library is to be located on Milton Road near Carrington Middle
School.
Construction of the two libraries
was advertised in local newspapers on May 30, 2004 and re-advertised on July
23, 2004. A pre-bid conference was held
on June 9, 2004 at 10:00 a.m. Two bids
were received, publicly opened, and read on July 30, 2004 at
3:00 p.m. C. T. Wilson Construction Co. Inc.
submitted the lowest combined prices for the base bids and alternates in the
amount of $3,938,756 for the North Branch and $3,939,684 for the East Branch, totaling
$7,878,440, which is less than the project estimate. Combining both buildings in one bid package
resulted in economies that will allow the County to include the alternate bid
items. C. T. Wilson Construction
proposes 0.05% MBE participation for this project and 7.51% WBE
participation. C. T. Wilson Construction
achieved the required 50 points towards good faith efforts in accordance with
NCAC 30I.0101.
On December 9, 2002, the County
Commissioners awarded a design contract to The Freelon Group Inc. to provide
architectural services to develop a prototype regional library for the north
and east locations, as well as a future south location. The scope of construction work includes site
work and building construction for two new branch libraries approximately
24,800 square feet each (steel frame and brick veneer structure), with provision for the future addition of 10,000
square feet, plus parking support and attainment of LEED (Leadership in
Energy and Environmental Design) certified buildings. Funding for both facilities
in the total amount of $12,614,716 is included in the approved Capital
Improvement Plan (CIP), of which $7,708,909 was
approved through the passage of the November 2001 bond referendum.
The Engineering Department has
reviewed the bid proposals with the Library Staff, Purchasing Department, and
The Freelon Group Inc. and recommends that the County proceed with the work
described and award the contract to C. T. Wilson Construction Company Inc. Funding for this phase of the
project in the amount $10,094,803.96 is available in the North and East
Regional Branch Library Capital Project accounts. The following activities have been completed
or are on-going: Property Acquisitions/Closings; Property and Topographic
Surveys; Phase I Environmental Site Assessment; Geotechnical and Subsurface
Exploration; Site Studies; Preliminary Building Permits/Fees; and Property
Appraisals and Design Services. The
purchase of furniture, books, and computer hardware will be contracted in the
future. The contract completion time for
this project is 425 days for East Branch and 427 days for North Branch.
Resource Person(s): Glen Whisler, P.E., County
Engineer; Philip Cherry, Director, Library Services; Philip Freelon, FAIA, and
Zena Howard, AIA, The Freelon
Group Inc.; Ademola Shobande, Senior
Project Manager, Engineering Department; and Yolanda Moore-Gaddy, Business
Development Manager
County Manager?s Recommendation: Authorize execution of a contract
with C. T. Wilson Construction Co. Inc.for
construction of two new regional branch library buildings, in the amount of
$7,878,440 (Base Bid plus Alternates NA 1-4, NH-1, EA 1-4 & EH-1) and
execution any other related contracts including change orders, if necessary,
not to exceed the project budget of $8,482,362.
16. Board
and Commission Appointments
5 min.
·
Alcoholic
Beverage Control Board
·
Area
Mental Health Board
·
Civic
Center Authority
·
Durham
County Library Board
·
Durham
Workforce Development Board
17. Closed
Session
1
hr.
The Board is requested to adjourn to
closed session to prevent the disclosure of information that is not subject to
public inspection pursuant to G.S. § 143-318.10(e), to preserve the
attorney-client privilege and discuss In Re: Time Warner Cable,
CSB-A-0691 and CSB-A-0706, and to consider the performance of an individual
public officer or employee pursuant to G.S. § 143-318.11(a)(1), (3), & (6).
______
3¼
hrs.
