REVISED
(Additions?3c, 3d, 5t,
and 7a)
THE BOARD OF
COUNTY COMMISSIONERS
DURHAM, NORTH
CAROLINA
Monday, December 13, 2004
AGENDA
4:00 P.M.
Closed Session
The Board of County Commissioners is
requested to adjourn to closed session pursuant to G.S. 143.318.11(a)(6) to
consider the initial appointment of a public officer.
7:00 P.M. Regular Session
1. Opening
of Regular Session?Pledge of Allegiance
2. Agenda
Adjustments
3. Minutes
a. September 27, 2004 BOCC/DPS Joint Meeting
b. November 22, 2004 Regular Session
3c. Resolution for
?The Durham
Bill of Rights Defense Committee"
The Durham
Board of Commissioners previously adopted a Bill of Rights Defense Resolution
on September 22, 2003, in reaction to the USA Patriot Act. The Durham Bill of Rights
Defense Committee would like to have the adopted resolution re-affirmed.
County Manager?s
Recommendation: The Manager recommends that the Board approve the
resolution.
Durham
has made significant progress in
implementing a System of Care to assure
that children have access to the services and supports they need to be
successful at home, in school, and in the community. This is being
accomplished through a team decision-making framework that includes: 1) Durham
Directors working together to provide top-level leadership and local SOC
policies; (2) a SOC Council of Assistant Director staff from participating
agencies who refine operational and policy aspects of the system; (3) a
Community Collaborative that assesses service gaps and needs and establishes
effective partnerships to provide community-based services; 4) Care Review
Teams that provide additional support in complicated family situations; and 5)
over 600 individual Child and Family Teams, who work collaboratively with each
family and their support persons to implement individualized service plans.
Durham has been
recognized for the imitative and received the Systems of Care Programs of
Excellence Award for 2004.
Resource Person(s): Ellen Reckhow, Chairman
4. Presentation
of Anchor Awards to County
Engineer Glen Whisler,
Project Manager Peri Manns, Senior Project Manager Ademola Shobande, and
Utility Division Manager Chuck Hill
The
County?s Engineering Department, under the leadership of Glen Whisler, has
consistently performed at a high level with a limited amount of staff. Whisler?s group, which includes Project
Manager Peri Manns, Senior Project Manager Ademola Shobande, and aided by
Utility Division Manager Chuck Hill, have completed several critical projects
within the past two years, including the renovation of the Agricultural
Building, the Wastewater Treatment Plant expansion, the Downtown Durham YMCA
Childcare Center for Operation Breakthrough renovation, the Urban Ministries
Homeless Shelter expansion, the Judicial Annex renovation, and the design of
the Stanford Warren Library renovations and the new East Regional Library. They
also played a role in the opening of Little River Regional Park on December 5.
Interim
County Manager Wendell Davis, who nominated the group of employees, said, ?They
have gone above and beyond what is required of them and with limited staff." Mr. Davis said he has been impressed by the
employees? commitment and wanted to take advantage of this opportunity to
recognize them for their outstanding service to the Durham community.
Chairman Ellen Reckhow will lead the presentation.
County Manager?s Recommendation: Present Anchor Awards to Glen
Whisler, Peri Manns, Ademola Shobande, and Chuck Hill along with
congratulations from the entire organization.
5. Consent
Agenda
a. Property Tax Releases and Refunds
for Fiscal Year 2004-05 (accept the report for November 2004 and authorize the
Tax Assessor to adjust the tax records as outlined);
b. Budget Ordinance Amendment No.
05BCC000023?Social Services (approve $5,921 in additional funding for Durham?s Home and
Community Care Block Grant);
c.
Amendment
to the Contract Between Triangle J Council of Governments and Durham County
(approve the contract extension);
d. Lease of the Animal Shelter and
Amendment to APS Service Contract (approve the Lease and the Amendment and
authorize the Manager to execute);
e. Durham Board of County
Commissioners? 2005 Meeting Schedule (approve the schedule as presented);
g. Extension of the Listing Period for
Business Personal Property (delegate the Tax Assessor authority to grant
extensions until March 15, 2005 for business personal property owners who request
in writing);
h. Stanford L. Warren Branch Library Project?Right
of Way Dedication and Plat (approve the Dedication and corresponding Plat which
will be recorded in the Durham County Register of Deeds Office);
i. Amendment
to Articles of Incorporation for Durham County Hospital Corporation (approve
the Resolution);
j. Release
of Property from Judgment (approve the release of 12 Fisher Placefrom the current judgment);
k. Request for Exemption to Competitive Bidding
Law for Purchase of Used Goods (exempt the Division of Emergency
Management for the purchase of used Motorola digital radios and additional
accessories from Motorola Inc.; authorize the Manager to enter into a Purchase
of Goods contract with Motorola for $129,000.08);
l. Confirmation
of Appointees to the Durham Cultural Master Plan Advisory Board (approve and
confirm the appointees);
m.Designation
of Voting Delegate to the Legislative Goals Conference (appoint Chairman Reckhow as the voting delegate and
Vice-Chairman Heron as the alternate delegate);
n. Board
and Commission Appointments (appoint Anna P. Andrews to the Farmland Advisory
Board to represent the Eno Voluntary Agricultural District);
o. 9-1-1
Interlocal Agreement between the County
of Durham and the City of Durham (approve the
Interlocal regarding 9-1-1 communications);
p. Lease
Renewal (The Durham Center) (approve a new lease with N.C. Mutual for
501 Willard Street from December 1, 2004 through November 30, 2007, at a rate
of $13,376.98 per month);
r. Budget
Ordinance Amendment No. 05bcc000024?E-9-1-1
Surcharge Fund (approve for adjustment of the 9-1-1 Surcharge Fund Wire-line
budget from $1,898,638 to $3,250,639 and Wireless budget from $872,496 to
$817,000 for a total budget increase of $1,296,505; this will require the use
of 9-1-1 Fund balance for $2,206,639 from Wire-line and $565,000 from the
Wireless line for a total fund balance allocation of $2,771,639);
s. Extension
of Civic Center Management and Catering Agreements (enter into the Agreements
with the City of Durham and the Shaner Hotel Group Properties Two Limited
Partnership extending the term of the current Agreements to February 28, 2005);
t. Capital Project Ordinance
Amendment No. 05CPA000008?DC083 Open Space and Farmland Preservation Capital
Project (approve to increase the Project from $700,000 to $1,121,000 to reflect
two grant awards to the County)
6. Durham Open Space Commission Matching
Grants Recommendation
The Durham Open Space and Trails
Commission (DOST) received two applications for Matching Grants Program funds
to assist nonprofit community organizations with recreational and open space
projects. The following financial
summary shows the Commission?s recommendation to the Board for funding one
application, at this time, for a total of $28,543 using part of the $85,000 of
contractual funds requested and recommended under the General Fund, ?Open Space
Matching Grants" Organization of the County?s FY 04-05 Budget.
|
2004
CYCLE MATCHING GRANTS
APPLICATIONS
|
|
|
|
|
Applicant / Project
|
Request
|
Cost
|
Grant
|
|
Forest
Hills Neighborhood Association/Walking Trail
|
$
28,543.00
|
$
57,543.00
|
$
28,543.00
|
|
SEEDS/Farmer?s
Market Pavilion
|
49,000.00
|
525,692.00
|
*-0-
|
|
|
|
|
|
|
Total
|
$ 77,543.00
|
$ 583,235.00
|
$
28,543.00
|
*Application is being revised and may be recommended for
funding in early 2005.
County Manager?s Recommendation: Members of the Durham Open Space
and Trails Commission evaluated and revised this year's applications for
matching funds to assist nonprofits with providing recreational opportunities
and preserving open space for the citizens of Durham County. This recommendation to allocate $28,543 of
grant funds represents a gain to the County of $29,000 in matching funds as
more than half the projects? proposed value of $57,543.
The County Manager recommends
approval for funding the Forest Hills Neighborhood Association walking trail
project and the allocation of the $28,543 of the budgeted Matching Grants
Funds.
7. Presentation
of 911 Five-Year Capital Plan
Jim Soukup, Director of the
Emergency Communications Department, has developed a comprehensive Five-Year
Plan for the agency. That plan was
recently shared with 911 Advisory Committee members and at that time, Commissioner Heron asked that the plan be presented
to the Board of County Commissioners. During
the last Joint City-County Committee meeting, Mr. Soukup was asked to meet with
City and County Budget directors to begin to determine the implications for the
CIP currently being developed in both organizations. That conversation has taken place and the
budget staff will bring specifics forward when the CIP is presented.
Mr. Soukup will elaborate on the
plan and respond to questions from the Board.
7a. Durham Public
Schools--Acquisition of Property for Improved Bus Access at the New Pearson
Elementary School
On December 9, 2004, the Board of Education approved the purchase of a
vacant parcel adjacent to the New Pearson Elementary School site to improve
vehicular/bus access. This will ensure
safer access for buses, cars, and pedestrians as well as the public trail
system. The property is known as Lot 18,
Plat Book 20, Page 137 (PIN# 0820-15-64-8220) and the sales price is $7,000.
Resource Person(s): Mr. Hugh Osteen,
Assistant Superintendent of Operational Services, Durham Public Schools
8. Closed
Session
Pursuant to G.S. § 143-318.11(a)(5),
the Board is requested to adjourn to closed session to instruct the staff
concerning the position to be taken on the terms of possible acquisition of 306
S. Roxboro Street owned by Scarborough and Hargett Funeral Home.
