1. Citizen Comment—Howard Clement III

Mr. Howard Clement III, Mayor Pro Tempore, has requested time on the agenda to discuss matters relative to gun litigation.


2. Cultural Planning for Durham City/County
 

Durham Arts Council, Inc. Executive Director E’Vonne Coleman and Mr. W. Barker French have requested time during this worksession to discuss the need for cultural planning for Durham City/County. They will be discussing the attached position paper with the hope of communicating the need for this type of planning and the support of the elected officials as they move forward on this initiative.


3. Status Report on I-85 Construction Projects in Durham County
 

Mr. Eric Michaux, North Carolina Department of Transportation Board Member, and Mr. John Nance, Division Engineer, North Carolina Department of Transportation, will make a presentation on the status of I-85 construction projects in Durham County. The Board asked for this progress report following the June 28^th meeting, where concerns were raised regarding the length of time it takes to complete highway projects in Durham County.


4. Information on Triangle Waste Future Search
 

The purpose of this presentation is to inform the Board of County Commissioners (BOCC) of a Triangle Solid Waste Future Search scheduled for February 23-25, 2000. The presentation will cover background on why this event is being held and what this event will involve. The BOCC will be requested to pass a resolution committing two of its members and two relevant staff, including the Manager or his representative, to participate in this event.

Ms. Judy Kincaid, Solid Waste Planning Director for Triangle J Council of Governments, will make the forgoing presentation. (estimate 7 minutes)

Resource Person: Michael Turner, General Services Director
                           Marc Powell, Waste Reduction Supervisor

  County Manager’s Recommendation: Receive the informational presentation and pass a resolution committing the County staff and elected officials to participate in the regional "Future Search" on solid waste management.


5. Report on the GIS Internet Application/Decision on Name Search Capabilities
 

To receive a report concerning public access to GIS data on the Internet and to make a decision as to the County’s position on the system’s name search capabilities.

The Spatial Data Explorer, a GIS Internet program, has been on-line and available to the public since July 1, 1999. The purpose of the program was to provide the public an easier way to find information about a piece of property.

After receiving concerns from the law enforcement offices, the Police Department and the Sheriff’s Office, and further evaluation of general public safety issues, a recommendation was made to the City and County Managers to withhold the name search capability until a policy addressing the way the City and County publish GIS data on the Internet could be put in place.

The issue has been discussed by the City Council during the Council meeting on August 2nd. The City Council directed the City Manager to identify a process and develop a draft GIS Policy which allows citizens upon written request to have their names removed from the name search function. All information will still be viewed using address or parcel ID search functions.

Resource Person: Michiyo Wagner

County Manager’s Recommendation: As per the Board’s request, the County Attorney has rendered an opinion on this issue that you will find as the first attachment. Additional attachments are provided by GIS, the Register of Deeds, and Tax Assessors’ Office as to the status of the overall system and specifically the plans to provide information on-line. My recommendation is to utilize the name search capability in the Departments that are under County control. I will be prepared to explain my reasoning for this recommendation in full at the Board’s worksession if the Board so desires.


6. Youth Coordinating Board Space Needs
 

At the Board’s last meeting, staff presented a request for execution of a 5-year lease with options to renew for the Youth Coordinating Board at the Bull City Business Center effective August 24, 1999 through July 31, 2004. The Board raised several concerns over this lease that dealt with the initial costs, inflation increases, term of the lease, and the need for the program itself. Commissioner Bowser suggested looking at space in Carmichael since Mental Health was vacating that facility. The Board authorized the manager to pay rent for the months of July and August to the landlord, examine these concerns, and bring this issue back to the Board for deliberation.

County Manager’s Recommendation: Staff is investigating the concerns expressed by the Board and reviewing the option of placement in Carmichael. This has not been completed as per this agenda preparation, and thus, a recommendation will not be made until the work session. I may be in a situation this week whereby I must agree to lease the space through September, so that we will have time to make the transition if we are moving out.


7. Space Needs Analysis and Facility Master Plan for Durham County
 

City of Durham Downtown Master Plan

This item is an update on the City of Durham Downtown Master Plan and Durham County Space Needs Analysis and Facility Master Plan projects.

The purpose of the Facility Master Plan project is to identify the space needs of Durham County Government for the next 20 years and develop an implementation plan to meet the needs of the involved departments and agencies. The project consultant, O’Brien/Atkins Associates, PA in conjunction with GSA, Ltd. has been collecting data, conducting interviews, developing projections, and determining future needs. Prior to development of the facility plan component, a summary of the work completed to date and an overview of tasks to be performed to complete the project will be presented to the BOCC. A working draft of the Master Plan document is included for review. Following this update, the project team will develop a draft of the facility plan for presentation to the BOCC by October 15, 1999. This will be followed by preparation of the final plan to be considered for adoption by the BOCC and to be utilized in the formation of the Capital Improvement Plan for Durham County.

The City of Durham is utilizing a team of four consultants led by Development Concepts, Inc. to prepare a master plan for the downtown area. The plan is scheduled for presentation to City Council on September 16, 1999. The update will provide an overview of the plan and descriptions of various options for consideration by Durham County as to how our facilities can support the City’s downtown planning. City Economic Development Director Ted Abernathy will provide this overview.

Resource Persons: Glen Whisler, County Engineer
                             Kevin Montgomery, O’Brien/Atkins Associates, PA
                             Howard Geisler, GSA, Ltd.
                             Ted Abernathy, Manager, City of Durham, Office of Economic and Employment Development

  County Manager’s Recommendation: The County Manager’s recommendation is that the BOCC receive the project updates and provide comments to the staff and consultant that can be addressed as the Facility Master Plan moves forward. Also, it would be appropriate to provide input to Mr. Abernathy on the preliminary information that he is bringing forward on the City’s downtown master plan.